YDance (Scottish Youth Dance Ltd.) is looking to appoint new Trustees to join the Board of Directors. YDance (Scottish Youth Dance) is a Scottish Charity and Board Members are both Company Directors of Scottish Youth Dance Ltd., and Charity Trustees.
The Board is responsible for establishing and maintaining the values and aims of the organisation, and, with the Senior Staff team, for developing long-term strategies and planning. Board members should be engaged and passionate about YDance’s work and be committed to the future development of youth dance in Scotland.
We are looking for Trustees who:
- Are strategic and creative thinkers
- Bring sound judgement to decision making at Board level
- Can offer specific expertise and knowledge in relevant fields
- Are not afraid to speak their mind
- Have the ability to advocate for the organisation
- Can commit to the time required
- Understand and accept the legal duties and responsibilities of the role.
Main Duties of the Board
- With Senior Staff, to develop, approve and regularly review the Vision, Mission and Key Objectives of YDance
- To oversee the development of long-term strategic plans
- To provide guidance for senior staff on delivery of the strategic plan, and monitor implementation
- To establish and regularly review company policies on Equalities, Diversity and Inclusion, Child Protection, Environmental practice, and Data Protection
- To approve and monitor employment policies and procedures
- To approve and regularly review the company’s Risk Register
- To recruit and support new Board members
- To ensure the activities of the Board and the company comply with the Memorandum and Articles of Association
- To fulfil all legal accountabilities – to OSCR, Companies House, HMRC and to Creative Scotland and other funding bodies
- The Board is responsible for ensuring that the organisation’s activities are legal
- Financial management of the company’s resources to ensure that it can fulfil its objectives
- To recruit and support Senior Staff
- To promote YDance and provide networking and fundraising opportunities
- To engage with YDance activities by attending performances and observing participatory projects where possible. Attendance at events is not compulsory, however board members are expected to maintain some presence to ensure that knowledge of the company’s activities is up to date.
Board Members are expected to contribute to maintaining and developing the positive reputation of YDance and to ensure that their activities and decisions demonstrate the integrity and honesty expected of Charity Trustees.
YDance is particularly interested in recruiting trustees with experience and expertise in the following areas (although this does not exclude potential candidates with other skills).
- Financial management
- Fundraising and Development
- Digital knowledge
- Diversity and inclusion
- Human Resources
- Charitable / voluntary work
Meetings and other Board Information
- The Board meets five times per year (January, April, July, September and November), including an annual Board Away Day in November or January, and the AGM in July. Meetings are usually in the afternoon in Glasgow, however during the pandemic restrictions meetings are currently being held via Zoom.
- Directors serve for an initial three-year term and are then eligible for re-election for a further three years. After six years’ service Directors must retire from the board for at least one year before they are eligible for re-election.
- Directors’ positions are voluntary and unpaid but out of pocket travel and subsistence expenses will be reimbursed.
- Board Papers are produced and distributed by email prior to board meetings. Minutes are distributed within two weeks of each meeting and Board papers will normally arrive with board members at least five days before a board meeting. Some papers may be, occasionally tabled at the meeting or presented verbally.
- Board meetings are attended by senior staff on a regular basis, and other staff as appropriate. Staff can contribute to discussions at board meetings but, apart from the Executive Director who is a trustee, they do not take part in other informal procedures such as voting.
- Board meetings may also be attended by our Creative Scotland Lead officer or other Creative Scotland representatives.
- General information on YDance can be found at ydance.org
How to apply
To submit an Expression of Interest, please submit a CV and separate covering letter (of no more than two pages) outlining the skills, knowledge and experience you could bring to the Board in relation to the role profile, described above, and why you would like to serve as a Trustee to email@example.com. You should also complete the equal opportunities monitoring form at https://ydance.org/about-us/equality-diversity/
The deadline for submissions is 31st March 2021. We will hold informal interviews in April / May 2021.
If you would like an informal conversation prior to submitting an expression of interest, please contact either Sue Mitchell (Chair) firstname.lastname@example.org or Carolyn Lappin (Executive Director) email@example.com